Manage registered competitors

The MartialMatch application allows you to manage competitors who have registered for the competition. You can view the list of registered competitors, edit their data, and change the registration status.

The following options are available on the Competitors -> Manage registrations page.

📑 Available options

The top section of the Manage registrations page contains options for displaying competitors.

🕵️ Searching

There are two ways to search for competitors:

• After clicking the ▼ Filter button, the available options are:
  • Only missing payments — this will display only registrations that do not have a confirmed entry fee payment.
  • Only complete payments — this will display only registrations that have a confirmed entry fee payment.
  • With payment confirmation — this will display registrations for which the user has submitted a payment confirmation document.
  • Without payment confirmation — this will display registrations for which the user has not submitted a payment confirmation document.
  • Disqualifications due to payment — this will display only registrations that have been disqualified due to payment. Such competitors will not be included in the brackets later.
  • Show deleted competitors - competitors who have withdrawn from the competition or those removed by the organizer will be displayed. Editing such registrations is blocked.

The payment confirmation filter can be combined with a payment status filter.

• Using the 🔍 Find field, you can search by:
  • Competitor's first name
  • Competitor's last name
  • Academy
  • Branch
  • Category name
  • Email address of the user who registered the competitor for the competition.

🔔 Notifications

You can send a notification to competitors who have a missing payment. To do this, click the 🔔 Notify competitors button. In the new window, you will see a summary:

• Number of message recipients.
• Message content. It cannot be edited. If you want to send a message with different content, you can use the notification center.
• Cost of sending the message.

Below is an example of a message that will be sent to competitors to remind them to make a payment.

📥 CSV export

CSV (Comma-Separated Values) is a file format that allows for storing data in a tabular form. It is a popular format used for data exchange between different applications.

A CSV file can be opened in programs such as Microsoft Excel, Google Sheets, or LibreOffice Calc. This makes it easy to view, edit, and analyze data.

You can export the list of competitors to a CSV file. To do this, click the 📥 Export as CSV button. The browser will automatically start downloading the file.

💸 Payment settings

Click the ⚙️ Payment settings button to open a window where you can change settings that affect competitor registrations:

1. You can decide whether users can send payment confirmation documents to the system. This option is enabled by default. Disabling it may be useful when online payments are enabled and a price list for the competition has been defined.
2. You can also decide whether payment confirmations can be submitted after registration has ended.
3. By default, competitors are not approved as candidates for the competition after registering. You can change this setting so that each competitor automatically becomes a candidate for the brackets and does not require additional approval from the organizer.

✏️ Editing competitor registrations

There are two ways to edit competitor registrations:

• Individually.
• In bulk.

Editing a single registration

In order to edit a single competitor's registration, click the Options -> 📝Edit button in the row with the competitor's data. A window will appear where you can change the following data:

• Category to which the competitor is assigned.
• Academy represented by the competitor.
• Branch/city of the academy.

After finishing the editing, click the Save button.

Choosing a category

Click the Category field to open the category list. A click on a category only highlights it. It does not change the registration yet. On the right, you see who is already registered in the highlighted category: first name, last name, academy, birth date (or birth year, if the date is not known) and registration status. If the category has more competitors than the list can show, only the first ones are listed. A category with no registrations shows a note saying that nobody is registered yet.

• Select category confirms the highlighted category and returns to the registration form. The button is disabled until you highlight a category.
• Go back returns to the form and keeps the original category.
• Hide empty categories (checked by default) hides categories in which nobody is registered. The registrations that count are all except the deleted ones, so a category with only disqualified competitors is still listed. Uncheck the box to see all categories, for example to move a competitor to a category that has no one yet. Changing the checkbox clears the highlighted category.

The category change is saved with the Save button, as for the other fields.

Copying a competitor to another category

Use this option when a competitor should compete in more than one category, for example in their weight class and in the open weight class. Click Options -> Copy to category in the row with the competitor's data.

The window works like the category selection described above: highlight a category to see who is registered in it, use Hide empty categories to shorten the list, and click OK to copy.

• The copy is a second registration of the same competitor. The original registration stays in its category. To move the competitor instead, edit the registration and change its category.
• The copy has the same registration status, academy and branch/city as the original.
• You cannot copy a competitor to the category they are already in. The window shows a warning and OK stays disabled.
• You cannot copy a competitor to a category in which they are already registered. The system reports a conflict.
• The copy counts toward the event's competitor limit.
• If the target category already has brackets or fights, the system shows a report of the changes the copy caused, the same as after editing a registration.

✅ Editing in bulk

Under the search field, there is a button Select many. It allows you to start bulk editing of registrations.

ℹ️ In bulk, we can only change the payment status.

📢 Bulk editing only applies to competitors who are displayed for the currently selected criteria.

Example of use:

• Select the Only missing payments option.
• The system will display only competitors who have a missing payment.
• After clicking Select many, we can select competitors using the checkboxes next to their names.
• After selecting competitors, click the ✅ Mark as complete button.

If the number of competitors according to the selected criteria exceeds one page, we can use the option to select all pages. To do this, click the Click here to select all pages button. In parentheses, there is information about how many competitors are affected by the change.